Submission Guidelines

To submit papers, panel proposals, workshop proposals, demonstrations, and posters to the conference, follow the instructions on Note that submissions should be prepared in PDF.

Please use the ACM SIG Proceedings Templates for formatting submissions.

Requirements for submissions to individual conference venues are outlined below:


Full and short papers will be included in the conference proceedings and will be presented at the conference. Full papers are longer and more developed (up to 10 pages in the ACM submission template, approximately 5000 words) than short papers (up to 2 pages). All papers must be original contributions (i.e., not previously published nor currently under consideration for publication elsewhere). The conference language is English.

Papers will be peer-reviewed rigorously, as selection is highly competitive. Research and theory papers should be grounded in the scholarly or practical literature appropriate to the topic. Implementation papers should be grounded in prior research, theory, or implementation, clearly indicating the new contributions of the work. All papers are expected to contribute to the advancement of their own area of study and to be accessible to members of the conference audience. Format guidelines can be found on the conference Web site ( The conference awards the Vannevar Bush Award to the best full paper.

For further information contact Cathy Marshall at


Panels provide opportunities to present large-scale multi-person or multi-organizational activities or multi-faceted views that often are on controversial topics that warrant discussion with the community. Panel proposals consist of a title, one page extended abstract describing the goals of the session; information about the organizer, moderator, and presenters; and, optionally, titles of individual presentations.

For further information contact David Levy at

Posters and Demonstrations

Posters are a means to present work-in-progress, late-breaking results, or other efforts that would benefit from discussion with the community. Poster proposals consist of a title, 1-page extended abstract, and contact information for the authors. Accepted posters will be displayed at the conference and may include additional materials, space permitting. Abstracts of panels and posters will appear in the proceedings.

Demonstrations allow attendees to get first-hand views of innovative digital libraries technology and applications and talk informally with system developers and authors. Demonstration proposals consist of a title, contact information of the authors, and 1-page extended abstract. Please note if the demonstration requires anything more than a table and power. Abstracts of demonstrations will appear in the proceedings.

For further information contact Frank Shipman at


Proposals for half- and full-day tutorials at JCDL 2003 are solicited. The tutorials, which will take place on Tuesday, May 27, may cover basic, intermediate, or advanced topics of interest to the JCDL constituency. (Please see the main JCDL CFP at for a list of potential topics.)

The tutorial proposal should include:

  • Tutorial title
  • Abstract (1-2 paragraphs, to be used in conference programs)
  • Description or topical outline of tutorial (1-2 pp., to be used for evaluation)
  • Duration (half- or full-day)
  • Expected number of participants
  • Target audience, including the level (introductory, intermediate, advanced)
  • Learning objectives
  • A brief biographical sketch of the presenter(s)
  • Contact information for the presenter(s), including name, affiliation, address, email, phone, and fax
Proposals should be emailed to Lisa Spiro (, Tutorials Chair; Word, PDF, RTF, or ASCII files are preferred. Tutorial proposals are due by February 3, 2003.


The aim of workshops is to provide an opportunity for focused discussion by a group of people involved in a specific problem area of digital libraries in order to advance the state-of-the-art and to encourage collaboration in that area. Submissions should include a workshop title and short description; a statement of objectives for the workshop; a topical outline for the workshop; identification of the expected audience; a description of the planned format, duration (1/2 day or full day), and expected number of attendees; information about how the attendees will be identified, notified of the workshop, and, if necessary, selected from applicants; and contact and biographical information on the organizers. Finally, if the workshop has been held previously, please provide information about the earlier sessions--dates, locations, outcomes, attendance, etc.

For further information contact Richard Furuta (

last modified 2/6/2003 by